Project Numbering Seqence

As part of our ongoing efforts to improve our project management capabilities, we are introducing a new six-digit project numbering system starting March 17, 2025. This change is designed to address the limitations of our current four-digit system and provide a more robust solution for managing projects.

The new system will retain the same formatting as the old system but will append two additional digits to avoid collisions. For example:

• R&D (2xxx) project numbers will now be in the format 200001, 200201, 200301, etc.
• CIQB (5xxx) project numbers will now be in the format 500001, 500201, 500301, etc.

Here are a few examples to illustrate how this new system works:

• If you try to clone or manually enter a project number that already exists, such as 4744, the system will check for the availability of numbers in the sequence 474401-474499. For instance:
  • If 474401 is available, the system will assign it.
  • If 474401 is not available (e.g., because someone has already cloned or created a project with that number), the system will check if 474402 is available.
  • This process continues until all numbers in the sequence are exhausted. If no numbers are available, the application will report that no more numbers are available for 4744.
• For manual entry, the input field will only allow 4 digits, and the system will automatically append the next available two digits to avoid collisions.

We recommend familiarizing yourself with the new format and testing the clone feature before the deadline. The IT department has a testing environment, which can be found at http://bms-qat2.services.candu.org/ where this change can be tested.

Important Notes:

• The new system cannot be rolled back once it takes effect on March 17, 2025.
• Manual entry of project numbers is still allowed, but the system will check for availability and assign the next available number in the sequence.