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Background: The BMS has a known issue where it is possible to submit duplicate timesheets which can result in miscalculation of labour transactions. As a result, the IT Department has disabled the ability to generate labour transactions if duplicates are dete...

The Business Management System (BMS) is a comprehensive online platform designed to streamline and simplify various business operations, including project cost management, timesheet tracking, purchase order processing, and other key accounting details. As a v...

As part of our ongoing efforts to improve our project management capabilities, we are introducing a new six-digit project numbering system starting March 17, 2025. This change is designed to address the limitations of our current four-digit system and provide ...

Welcome to C.H.U.C.K: Your In-House AI Assistant This manual will guide you through using C.H.U.C.K. through a chat interface called Open WebUI, a powerful tool that allows you to interact with various Artificial Intelligence (AI) models directly within our o...

Overview — Your Expense Claims Welcome! This guide shows you how to submit an expense claim in COMS and follow it all the way to payment. If you have ever paid for something on behalf of Conexus — a hotel, mileage, a per‑diem meal, a piece of hardware — this i...

Overview — The Approval Chain As an approver you review expense claims submitted by staff and either advance them or send them back for a correction. This short guide covers what you see and the decisions you make. How you are chosen COMS works out who approve...

Overview — Finance's Role The finance team owns the second half of a claim’s journey. This guide covers the three finance responsibilities. The settings that drive the whole module live in the Administration guide. Finance’s three stages Finance Review — vali...

Overview — AdministrationThe Expense module is driven by a handful of settings tables in the admin panel. Change a value here and it ripples through every claim — the stages a claim passes through, the accounting codes finance sees, the mileage and per‑diem ra...

Approvals is COMS’s general sign‑off system. It lets someone send a record — a Sole‑Source Justification, a Bidder List, a purchase, a project closure, and so on — to one or more people to formally approve or reject, with the decisions, comments and signatures...

This page covers creating an approval request, tracking it, and managing it through to completion. Creating a request From the Approvals list, click New Approval Request (the blue +). The form is one page, top to bottom: The New Approval Request form. Details ...

As an internal approver (Conexus staff) you review requests inside COMS and approve or reject them. This page covers your queue, the decision, and the one‑time setup you need first.⚠️ Heads up: Set your signature first. Your signature is stamped next to your a...

External approvers are customer contacts who approve on the COMS customer portal, reached through a secure one‑time link — no COMS account or password needed. This page is what to tell them (or to follow if you are one).Getting the invitationWhen it’s the exte...

This guide collects the practical tips and the lessons we learned the hard way while producing internal video training tutorials. It is written for anyone recording a walkthrough for colleagues — no prior video editing experience assumed. Everything here comes...

Good recordings make editing quick. Almost all of the effort saved later comes from three habits: recording in short segments, saying take markers out loud, and keeping a log of what you recorded. Choose your recording tool Microsoft Teams is our default for s...

All editing is done in Microsoft Clipchamp. This page covers the order of operations that keeps text in sync, how to bring in extra footage, and how to get the transcript and captions right. The Clipchamp editor Three areas matter for this workflow: the tool r...

The most important lessons from our recent production cycle are all about file management. Read this page before you export, not after. Export creates a final, uneditable file ⚠️ Heads up: Exporting produces a finalised, uneditable video — much like a static P...